Ordinary Meeting Minutes for 11th February 2019


Minutes from Ordinary Meeting held on
Monday 11th February 2019 at
St Weonards Village Hall, at 7.30pm

Councillors Present: Cllrs Mike Cain (Chair), Peter Gebbie, Mrs Laura Williams and Rob Bowen

In attendance: Mrs Kate Hughes (Clerk to Council), Cllr David Harlow (County Cllr) and 0 members of the public

1. There were apologies received from Cllrs Richard Williams and Julian Evans.

2. There was one declarations of interest by Cllr P Gebbie on the discussions around the Winter Services Plan as he sits on the committee. Cllr Gebbie signed the book and did not take part in any further discussions.

3. The ordinary minutes of meeting held on 3rd December 2018 were adopted and signed.

4. Open discussion limited to 10 mins to be shared out between each section ie 2/3 minutes each
4.1. David Atkinson, Balfour Beatty Locality Steward attended meeting and update the Council on the following:
4.1.1. Dave Atkinson informed the Council that there had been lots of discussions around completing an asset register of Herefordshire Council’s salt bins. There had been a discrepancy over a number of bins that belonged to Parish Council and those that belonged to Herefordshire Council.
4.1.2. Dave confirmed that each Parish is allowed 1 tonne of loose salt.
4.1.3. The Council had further discussions about the passing places at the bottom of Church Hill and the lack of funds and answers to get is resolved to a positive outcome. Therefore, the Council RESOLVED to “draw a line under it” and to no longer pursue this as we were just going around in circles.
4.2. County Councillor David Harlow attended the meeting and reported to the Parish Councillors, that the Cabinet had set the budget for next year, the Hereford Transport package was out for consultation and that the Council Tax had been increased by 4.9%.
4.3. Residents Views – There were none raised.

5. Lengthsman and P3 Footpath Scheme
5.1. The Clerk informed the Council that there is remaining P3 budget left to spend before the end of March 2019. The Council RESOLVED for Tracy to complete checks on the Parish Footpaths and identify any maintenance work that needs to be carried out before end of March. Clerk to action informing Tracy.
5.2. The Council RESOLVED they need to set more task around the Parish for the Lengthsman to complete during the 2019/20 Lengthsman budget. The following work was identified: to check and maintain grips and gulleys around the parish roads, check and maintain where appropriate ditches, clear and keep clear of vegetation around roads signs plus any other general maintenance work carried out by Tracy around the Parish.

6. Finances
6.1. The Council noted the HSBC Bank Balance to be £4961.87 on 11/2/19 and budget spend was reviewed and on track for the end of the financial year.
6.2. The Council RESOLVED payment of the following invoices: –
6.2.1. Clerks salary for February – £277.06 – Cheque 100446
6.2.2. Tracy Knights Lengthsman invoice 727 £105 – Cheque 100447
6.2.3. HMRC payment for months 7,8 & 9 £207.74 – Cheque 100448
6.3. There were no financial risks identified by the Council.

7. Planning Applications
7.1. The Council had no planning applications to consider.
7.2. The Council noted the update on current planning applications

8. Parish Update
8.1. The Council received an update from Clerk on:
8.1.1. Quote of sand and sandbags: Quote 1 – Radbournes sandbag quote was £2.25+VAT per bag with 50 bags on a pallet. Quote 2 – online UK Sandbags 50 sandbags plus delivery £131.20 inc VAT.
The Council RESOLVED to go with this quote as it was from a local firm and they offered a special price if a pallet or more was purchased. Clerk to action
8.1.2. The Clerk had not received final quotes for the signs prior to the meeting. Therefore it was decided to put this item “Quote on signs for a) Car Park and b) double sided sign for Village Hall and Shop” on the agenda for next time. Clerk to action
8.2. The Council RESOLVED to confirm the following meeting dates for 2019: No mtg in January, 11th February, 11 March, 8th April, 13th May (Annual Mtgs), 10th June, 8th July, (no mtg in August), 9th Sept, 14th Oct, 11th Nov and 2nd Dec

9. The Council noted the correspondence received and Clerk’s information sheet
9.1. Litter Innovation Trial
9.2. Thank you from Dore Community Transport for donation

10. The Council RESOLVED for the following items to be on the agenda for the next meeting: quotes for Car Park sign and directional sign to Village Hall and Shop (double sided sign). Clerk to action

11. The Council noted the date of next meeting to be Monday 11th March 2019 at 7.30pm

Meeting closed 8.30pm

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