Ordinary Meeting 9th September 2019

Mtg no: 46


Minutes from Ordinary Meeting held on
Monday 9th September 2019 at
St Weonards Village Hall, at 7.30pm

Councillors Present: Cllrs Mike Cain (Chair), Peter Gebbie, Richard Williams, and Rob Bowen

In attendance: Mrs Kate Hughes (Clerk to Council), County Cllr Toni Fagan Tracy Knights, Parish Lengthsman and 3 members of the public

1. There were apologies received from Cllr Laura Williams

2. The following Councillors’ had declarations of interest for items 7.1.2 Cllr Bowen and 7.1.4 Cllrs M Cain and R Williams. They all signed the book.

3. The ordinary minutes of meeting held on 8th July 2019 were adopted and signed.

4. Open discussion limited to 10 mins to be shared out between each section ie 2/3 minutes each
4.1. Residents Views :–
4.1.1. The Parish Council received a letter from a local resident who lives at Sandyway. The letter presented the collective views of the residents who live on the A466 Sandyway road and have complaints about the speeding traffic along this stretch of road. The Council RESOLVED to speak to James Howell from Balfour Beatty and find out what signage or white lines can be put on this stretch of road to help warn drivers of the narrowing road and thus to reduce their speed. The Council also RESOLVED to invite the Safer Road Partnership to come out and review this stretch of road. Clerk to action speaking to the Safer Road Partnership and Cllr T Fagan to speak to James Howell
4.1.2. The Parish Council had received a query as to who’s responsibility it was to maintain the garden space behind the Village Hall as it had become very overgrown and will start to cause problems with the Village Hall structure. The Council RESOLVED to ask the Treago Trust via Savills for clarification. Clerk to action.
4.2. County Cllr Toni Fagan reported the following:
4.2.1. Cllr Fagan reported that August had been a quiet month.
4.2.2. The By-pass and relief road was still on hold as still looking at the previous reports, traffic routes and options. Cllr Fagan is happy for parishioners to contact her to discuss the By-pass project further.
4.2.3. The Waste and Recycling schemes are up for review in the County and Cllr Fagan had been to Worcestershire to look at how they handled their waste and recycling.
4.2.4. The Beryl Bikes in Hereford have been recycled well and have been popular so far. The bikes allow people to cycle around Hereford but it is based on a Smart Phone App.
4.2.5. Skylan Park – Cllr Fagan had been to visit the Cyber Centre to see what they do.
4.2.6. Verging on Wild Campaign – Looking to plant wild flowers and create wildlife corridors in local parishes. The Scheme will be run via Balfour Beatty
4.2.7. School Transport – there are concerns about transport and it is under review. Some services may be cut.
4.2.8. Cllr Toni Fagan has a Facebook Page, so please join it so you an stay up to date.
4.3. James Howell, Balfour Beatty Locality Steward was unable to attend the meeting but the Clerk had circulated the weekly reports to the Councillors. Nothing further to report to James.

5. Lengthsman and P3 Footpath Scheme
5.1. The Council have signed the Balfour Beatty Lengthsman Contract and Clerk to return. Clerk to action
5.2. Tracy Knights confirmed he had carried out the usual mowing and general maintenance around the Parish.
5.3. The Parish Council identified the following areas that need some maintenance: The hedge between the shop and village hall had overgrown and is reducing the space on the path by the A466 road. Cllr Cain to action speaking to Julie at the village shop. Cllr Cain to action

6. Finances
6.1. The Council noted the HSBC Bank Balance to be £4493.87 on 4/8/19 and budget spend was reviewed and on track for the end of the financial year.
6.2. The Council RESOLVED payment of the following invoices: –
6.2.1. Tracy Knights Lengthsman invoice 76 – £135 and invoice 770 – £15 = £150 – Chq 100471
6.2.2. Autela Payroll Services Q2 invoice 2498 – £39.23+VAT – Chq 100472
6.2.3. Data protection fee paid by direct debit on 31/8/19 – £30
6.2.4. Clerks salary for Sept £277.06 – Chq 100473
6.2.5. HMRC months 4-6 PAYE – £207.80 – Chq 100474
6.3. The Council did not identify any financial risks

7. Planning Applications
7.1. The Council had no planning applications to consider.
7.1.1. Planning Applications –192729 – Electricity Line Adjacent to Lemsford, Broad Oak, Hereford, Proposed installation of a new three phase overhead electricity line. APPLICANT(S): Western Power Distribution (West Midlands). The Council RESOLVED that they had no objections to/supported the applications. Clerk to action
7.1.2. Planning Consultation – 192756 – Trevannon Farm, St Weonards, Hereford, Herefordshire HR2 8QF Proposed livestock building and feed store. APPLICANT(S): Mr Alan Sheppard. The Council RESOLVED that they had no objections to/supported the applications. Clerk to action
7.1.3. Planning Consultation – 192922 – Agricultural building at Haskells, Whitelands Road, Broad Oak, Herefordshire HR2 8QX. Conversion of redundant agricultural building to two-bed dwelling APPLICANT(S): Mr & Mrs Harris and Whilding. The Council RESOLVED that they had no objections to/supported the applications. Clerk to action
7.1.4. Planning Consultation – 192839 – Imar, Three Ashes, Hereford, Herefordshire HR2 8LZ. Proposed ground floor extension. APPLICANT(S): Mr Martin Powell. The Council RESOLVED that they had no objections to/supported the applications. Clerk to action
7.1.5. Planning Consultation – 192955 – Barns at Velindra Farm, The Velindra, St Weonards, Herefordshire, HR2 8PX DESCRIPTION: Application for variation of condition 2 of planning permission DCSW2005/3232/F (Conversion of and alterations to two period barns to create two residential dwellings). To allow new design scheme. APPLICANT(S): Mr & Mrs P Jones. The Council RESOLVED that they had no objections to/supported the applications. Clerk to action
7.2. The Council noted the update on current planning applications

8. The Council noted the correspondence received and Clerk’s information sheet
8.1. The Council had received a letter from a resident at Sandyway with concerns about speeding along this stretch of the road. The letter was discussed in item 4.1 above.

9. The following items were raised for the next meeting: Sandyway update, Parish Precept, and garden at back of Village Hall.

10. The Council noted the date of next meeting to be Monday 14th October 2019 at 7.30pm

Meeting closed 8.40pm