Ordinary Meeting Mon 9th January 2017


Minutes from Ordinary Meeting held on
Monday 9th January 2017 at 7.30pm

Councillors Present: Cllrs M Cain (Chair), Cllr J Evans, Mrs L Williams and R Williams

In attendance: Mrs Kate Hughes (Clerk to Council), Tracy Knights (Parish Lengthsman), David Harlow (County Cllr), David Atkinson (Locality Steward, Balfour Beatty) and 5 members of the public

1. Co-options – None.

2. Apologies – None

3. Declarations of Interests – None

4. The minutes from the meeting held on 5th December 2016 were signed and adopted.

5. Open Public Session

5.1. Report from David Atkinson, Balfour Beatty Locality Steward
5.1.1. David Atkinson reported that Footpath SW11 had been reopened.
5.1.2. The ditch at The Moors, St Weonards has been filled in due to a few incidents of cars ending up in the ditch.
5.1.3. The road at Furnace has been repaired
5.1.4. Report potholes by Primary School and on Three Ashes road to be reported on the Herefordshire Council website. Clerk to action
5.1.5. The salt bins have been replenished

5.2. Report from County Councillor David Harlow
5.2.1. Clerk circulated Cllr Harlow’s report to Councillors. Cllr Harlow reported that the Council were to raise the Council Tax by 3.9% this year and the Council budget is under pressure from the demands from Social Care that needs to be provided in Herefordshire.

5.3. Report from West Mercia Police
5.3.1. Clerk to circulated the most current Police Briefing to all Councillors and to put the report on the website. Clerk to action.

5.4. Views of Local Residents
5.4.1. Residents asked if the Parish Council could look into the cost of putting a sign up from the car park to the shop. The Council RESOLVED to look into the cost of such a sign. Clerk to action

6. Finances
6.1. The Clerk updated the Council that Welsh Newton Young Farmers and possible St Weonards PCC would like to donate towards the defibrillator. The Council RESOLVED to purchase of defibrillator and then receive donations from Welsh Newton Young Farmers and St Weonards PPC at a later date. Clerk to action
6.1.1. The Clerk reported to the Council that the BT phone box is a listed building and therefore it can still be adopted but the process is different. Clerk to action finding out more.
6.2. The HSBC Bank Balance was £5878.29 on 8/1/17 and budget spend was reviewed.
6.3. The following invoices were RESOLVED for payment. Clerk to action
6.3.1. Hereford and Worcester First Responders Defibrillator invoice 11 – £500 Chq 100394
6.3.2. Painting of car park lines and Bus Stop in St Weonards by Roadmark invoice 24703 – £400 Chq 100395
6.4. There were no financial risks identified by the Parish Council at the meeting.

7. Lengthsman and P3 Scheme
7.1. Tracy Knights reported that he had completed the following work – cleaning signs, litter picking, clearing silt and flooding spots and there are some broken stiles to repair on the P3 Scheme. The Clerk to report potholes that have appeared on the Council Website. Clerk to action
7.2. Tracy reported that the car park line marking had been completed along with the Bus Stop line marking on 21st Dec and it was a great success.

8. Planning
8.1. The Council considered the following planning applications:
8.1.1. 164070 – The Stables, Treago, St Weonards, proposed changes to previously converted stable block to rearrange internal accommodation and limited external works (full household) – reply by 24th January. Clerk to action with no objections.
8.1.2. 164071 – The Stables Treago, St Weonards, proposed changes to previously converted stable block to rearrange internal accommodation and limited external works (listed building contents) – reply by 24th January. Clerk to action with no objections.
8.2. The Council noted the update on current planning applications
8.3. The Council RESOLVED to invite Rachael Walker from RCA Regeneration to speak to the Parish Council about the Whistance Housing Development at the next meeting on 13th February. Clerk to action
8.4. The Council RESOLVED to invite Stephanie Kitto the Neighbourhood Development Officer from Herefordshire Council to the next meeting to discuss what is involved in putting a plan together and the process of applying for funding if we wanted to go ahead with a plan. Clerk to action

9. The Council noted the correspondence received and Clerk’s information sheet and that the Speed Indicator Device is booked for March 2017.

10. The following items to be put on the agenda for next meeting – invite Rachael Walker and Stephanie Kitto as guest speakers.

11. The date of next meeting will be in Monday 13th February 2017 at 7.30pm.

Signed by Chairman: ……………………………………… Date: ……………………..