DRAFT Minutes of Ordinary Meeting 3rd July 2017


Minutes from Ordinary Meeting held on
Monday 3rd July 2017 at St Weonards Village Hall,
that followed on from OPEN Meeting at 8.30pm

Councillors Present: Cllrs M Cain, R Williams, Cllr J Evans Mrs L Williams and Rob Bowen

In attendance: Mrs Kate Hughes (Clerk to Council), Tracy Knights, David Atkinson (Locality Steward, Balfour Beatty and 10 members of the public

1. There were apologies from David Harlow (County Cllr) and Tracy Knights Parish Lengthsman.

2. There were no declarations of interest or dispensations.

3. The minutes of meeting held on 12th June 2017 were adopted and signed.

4. Open discussion limited to 10 mins to be shared out between each section ie 2/3 minutes each
4.1. There was nothing further to report from David Atkinson, Balfour Beatty Locality Steward
4.2. County Councillor David Harlow sent a report to the Parish Councillors and there was nothing further to report in his absence.
4.3. The report from West Mercia Police was noted.
4.4. Tracy Knights, Lengthsman and Parish Footpath Officer had sent his apologies but reported that he had carried out the usual summer maintenance.

5. Planning Applications
5.1. The Parish Council considered the following planning applications:
5.1.1. Planning Application 171841 – Land adjacent to Clifton House, Whistance J C & Son Farm, St Weonards, Herefordshire, Residential development of 25 dwellings of which 35% is affordable, POS, SUDs, signalised pedestrian crossing, plus associated works. North Oak Homes Ltd. Reply by 4th July.

The Council reviewed and discussed this application following on after the meeting held earlier that evening and took a vote on whether they would support or oppose this planning application. A secret ballot was carried out at the meeting and the result of the ballot was 4 supports, 1 objection and no abstention.

Therefore, the Council AGREED to support the Planning Application in principle but had the following points of concern to raise:

“The Parish Council have no objections to this planning application in principle but they do have a few points to raise for concern:

1. Access from site on to A466: There is a concern about the steepness of the existing driveway from Clifton House Farm on to the A466 which will be used as the access for the housing development. If the steepness of this drive way is kept as the main entrance/exit to the development there is a concern about visibility and ease of getting out on to the A466. Can this be raised or levelled to road or moved to a better location?
2. Number of 4 bedroom houses: There is a concern about the number of 4 bedroom houses on the development in comparison to the other size houses.
3. Pedestrian Crossing: There is a concern that the pedestrian crossing is unworkable and still poses safety issues. There is insufficient detail on the planning application as to how the pedestrian crossing will be laid out on the road to understand how it will work and address all safely issues.
4. Sewage and drainage: Welsh Water have said there is sufficient capacity to take the demand of the new development, but if both developments go ahead in the village is it big enough to cope with it. Therefore, the passing places that Amey failed to complete at the end of their contract on the one way system on Church Hill, will be vital to get done as higher volume of traffic and sewage tanker lorries will be travel up and down this road.
5. Consultation on the speeding and safety issues on the A466 highway: This is a big concern to the community about the extra vehicles and pedestrians that this site (and Duchy site) would bring to the village. There is a speeding issue through the village and a concern about the safety of crossing a fast and busy A road. The Community and Council would like to see a consultation about what can be done to help with traffic calming measures, extending the 30mph speed limit on both sides of the village, village gates, etc.”

The Clerk will respond with these comments on behalf of the Parish Council online at the Herefordshire Council website. Clerk to action.
It was AGREED for the Clerk to action emailing Cllr D Harlow, Highways, Planning and Developers (Duchy of Cornwall and RCA Regeneration) asking that both planning applications be looked at with regards to the impact to the safety issues on the road, sewage and treatment works as these all impact on the community. Clerk to action.
It was AGREED for the Clerk to action finding out who decides on the local allocation of affordable housing and what the selection process is. Clerk to action
5.2. The Council noted the update on current planning applications

6. The Council AGREED to the quote to install the defibrillator received from Richard Craig of £320 + VAT. The defibrillator to be put in the BT Phone Kiosk. Clerk to action

7. Finances
7.1. The Council noted the Bank Balance to be £4121.74 on 5/7/17 June and reviewed the budget spend which is all on track.
7.2. The Council AGREED to pay the following invoices. Clerk to action:
7.2.1. Clerks Expenses £50.29 – Chq 100407
7.2.2. Payment of Village Hall Hire – Anna Williams to send an invoice to Clerk.
7.2.3. No invoices received from Tracy Knights, Lengthsman
7.3. There was one financial risk to the Parish Council identified:- The Council noted the remittance advice £2547 that has been sent to St Weonards Parish Council but has ended up being paid into St Weonards Village Hall account again. Clerk has spoken to Herefordshire Council to address the issue. Clerk to follow up

8. The Council noted the correspondence received and Clerk’s information sheet

9. The items for the next meeting to be considered are: one-way system, speed indicator device for village and painting of phone kiosk plus signs for defibrillator.

10. The date of the next meeting will be Monday 11th September 2017 at 7.30pm

Meeting closed 9.45pm