Agenda for the Annual Meeting of the Parish Council 18th May 2021


Councillors are summoned to attend the Annual Ordinary Meeting of the above Council at St Weonards Village Hall on Tuesday 18th May 2021 at 7.30pm.


1. To elect a Chairman – sign declaration of acceptance of Chairman form

2. To elect a Vice Chairman

3. To elect the following offices
3.1. Appointment of Internal Auditor
3.2. Representative on the Village Hall Management Committee

4. To receive apologies for Absence

5. Declarations of interest
5.1. To review Councillors declarations of interest forms and to check if any updates or amendments are required
5.2. To receive any declarations of interest

6. To adopt minutes of meeting held on 8th March 2021

7. Open discussion (limited to 10 mins)
7.1. To receive a brief report from County Councillor Toni Fagan
7.2. To receive views from local residents

8. Lengthsman Scheme
8.1. To receive a brief report from Tracy Knights, Lengthsman and P3 Footpath Officer
8.2. To receive a brief report on the Drainage Grant work and spend
8.3. To consider what work we would like Tracy to do under both schemes

9. Planning
9.1. To consider the following planning applications:
9.1.1. Planning application 211155 – Land South of St Weonards – Proposed construction of 24 homes, open space, landscaping, off site path and associated works – reply by 20th May
9.1.2. Review Section 28 plan for development at land west of A466 St Weonards – reply by end of May
9.1.3. Planning application 210991 – Orchard Barn, Broad Oak, Erection of a new oak framed garage on the existing parking area at Orchard Barn. Reply by 2nd June
9.2. To consider reviewing policy adopted for Clerk commenting on planning applications between meetings
9.3. To review update on planning applications received on Clerks Information Sheet.

10. Finances
10.1. To consider internal auditors reports
10.2. To complete the Exemption from External Audit Form
10.3. To complete the governance statement Annual Audit Form
10.4. To adopt the accounts and complete the Audit Commission Annual Return
10.5. To note bank balance
10.6. To consider renewal of insurance – proposed renewal with Came and Co – £560.17
10.7. To note receipt of 1st part of Precept Payment £3450
10.8. To note payment of drainage grant invoices:
10.8.1. Tracy Knights, Garren Services Invoice 882 £1201 exc VAT
10.8.2. TW Evans and Son Invoice 2082 £2429.49+VAT
10.9. To note payment of Autela Payroll Services invoice 5699 £48.20+VAT
10.10. To consider payment of invoices
10.10.1. Clerks May Salary
10.10.2. Zoom subscription April – £11.99
10.10.3. MT & R & GE Williams invoice for drainage digger work £250+VAT
10.11. To consider any financial risks to the Parish Council
10.11.1. To consider reviewing Financial Regulations and Standing Orders – review via a working group

11. To note information sheet from Clerk including correspondence
11.1. Fastershire update letter

12. To consider items for next meeting

13. To note date of next meeting will be on Monday 5th July 2021 at 7.30pm at the Village Hall