Agenda for Annual Ordinary meeting 13th May 2019


Councillors are summoned to attend the Annual Ordinary Meeting of the above Council at St Weonards Village Hall on Monday 13th May 2019 at 7pm.


1. All Councillors to sign acceptance of office forms plus adopt and accept the Herefordshire Council’s Code of Conduct

2. To elect a Chairman – sign declaration of acceptance of Chairman form

3. To elect a Vice Chairman

4. To elect the following offices
4.1. Appointment of Internal Auditor
4.2. Representative on the Village Hall Management Committee

5. To consider co-opting a Parish Councillor

6. To receive apologies for Absence

7. Declarations of interest
7.1. To review Councillors declarations of interest forms and to check if any updates or amendments are required
7.2. To receive any declarations of interest

8. To adopt minutes of meeting held on 8th April 2019

9. Open discussion (limited to 10 mins)
9.1. To receive a brief report from County Councillor Toni Fagan
9.2. To receive a brief report from James Howell, Locality Steward, Balfour Beatty
9.3. To receive views from local residents

10. Lengthsman Scheme
10.1. To receive a brief report from Tracy Knights, Lengthsman and P3 Footpath Officer
10.2. To consider what work we would like Tracy to do under both schemes

11. Planning
11.1. To consider the following planning applications:
11.2. To consider reviewing policy adopted for Clerk commenting on planning applications between meetings
11.3. To review update on planning applications received on Clerks Information Sheet.

12. Finances
12.1. To consider the annual insurance payment
12.2. To consider internal auditors reports
12.3. To complete the Exemption from External Audit Form
12.4. To complete the governance statement Annual Audit Form
12.5. To adopt the accounts and complete the Audit Commission Annual Return
12.6. To note bank balance
12.7. To note receipt of 1st part of Precept Payment £3350
12.8. To consider payment of invoices
12.8.1. Tracy Knights, Lengthsman, invoice 746 – £60
12.8.2. Internal Audit Fee from Isobelle Bevan £40
12.8.3. Clerks May Salary £277.06
12.8.4. Clerks Expenses for 2018/19 = £68.99
12.9. To consider any financial risks to the Parish Council
12.9.1. To consider reviewing Financial Regulations and Standing Orders

13. To note information sheet from Clerk including correspondence

14. To consider items for next meeting

15. To note date of next meeting will be on Monday 10th June 2019 at 7.30pm